If you are relocating to a new office, you have to ensure that your items are packed safely and securely. That challenge is especially important when it comes to your computer equipment, and unfortunately, it can be hard to safely move electronics without the manufacturers' boxes. Luckily, there are ways that you can make custom packaging solutions for your office computers. Here's what you need to do:
1. Make foam cases to hold your computer equipment.
If you are relocating to an office space that is far away, you want to ensure that your computers and electronics are protected from bumps and thumps on the journey. To cushion your computers, consider making custom foam packaging inserts.
To make one side, place your monitor, CPU or whatever other type of equipment you want to pack in a box. Then, place a thin piece of cloth over it. Spray expanding insulation foam over the material until you have a relatively thick layer of foam.
Let it harden. Then, shake it out and remove the cloth. You now have a custom piece of foam that will fit around your computer or other item snugly. You can repeat with your object facing the other way so that you have two custom pieces of foam. When you pack your boxes, sandwich your electronics with your foam packaging inserts.
2. Leave room for small bags.
If possible when making your custom foam inserts, make them shallow enough so that they don't fill up the entire box. Then, on top of the foam, you have plenty of space to pack the cords that accompany each computer. Wind up each cord up, stick it in a plastic bag and pop it in the box. You can also use this method to keep track of small screws, USB sticks and other accessories.
3. Take a photo and attach it to the box.
Finally, so that you can easily put your computers back together when you reach your new office, take a photograph of each computer before you disassemble it. Ideally, snap the shot so that it captures that back of the computer -- that way it will be easy to tell which cables go where.
Finally, attach each photograph to the box holding the relevant computer or other equipment. To keep things as organised as possible, attach small plastic sheathes to the top of each box -- use the type reserved for holding packaging slips. Then, instead of slipping in a packaging slip, put in the photograph. That way you'll know exactly what's in the box and exactly how to set it up.
For other office relocation tips, contact a office relocation specialist.